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1.4.12 WSIB, Refugee (IFH) and UHIP Claims

Describes processes in Ontario billing relating to UHIP - WSIB & Refugee.

WSIB Billing

  Workplace Safety & Insurance Board 
  Contact: Maria Galiarity x2937
  200 Front Street West
  Toronto, ON M5V 3J1 
  Web Site for forms:


For all patient visits to the office,  bill the same as an OHIP bill and just flag it at the beginning as a WSIB encounter. They are paid the same as an OHIP claim.

WSIB Billing

WSIB Forms Completed by Doctor

  • Each doctor can apply for their WSIB Billing number before submitting invoices
  • The clinical visit of a patient concerning a WSIB claim is processed with other OHIP billing and by changing the ‘Billing Type’ to ‘Bill WSIB’
  • This invoicing directly to WSIB is for filling out the WSIB forms
  • The form is the invoice when filled out with the appropriate billing code
  • There is also payment for letters requested for WSIB. Affix a label to a copy of the letter with the appropriate WSIB code




Interim Federal Health Certificate of Eligibility
  FAS Benefit Administrators
  Contact: Lianne Backstrom (x 729)
  9th Floor, 9707-110 Street 
  Edmonton, AB T5K 3T4 
  Web Site for forms:
  (go to Client Info & click on Interm Federal Health)

Submitting Refugee Billing


IFH Billing screen


  • Use Oscar to bill your office visit, use your standard OHIP fee codes and fees - make sure you select 'IHF' as the insurer so it doesn't process when you do your submission but you certainly do want it to show on your AR.
  • After billing the visit, you can use the invoice printed by Oscar or access the IFH web site and fill out one of their invoices to send in - you used to have to send a photocopy of the IFH certificate in with your invoice, but now you don't need to now, just verify the claimant's coverage/eligibility on IFH's web site - you just type in the certificate number where shown - make sure your billing staff checks the eligibility as the certificates do expire, usually they are only good for 1 year past the date of issueIFH invoice
  • remember that as IHF only pays the fee schedule rate for each Province, you can't bill a premium or 'non-insured' patient rate and you MUST use the Provincial fee codes - be cautious too as to what diagnostic code you use - some common patient issues are not covered by IFH and there is a list of non-covered visits on the web site - for example, IFH wont pay for a ICD9 034 (contraceptive advice) visit if the patient comes in for a birth control Rx but they will pay for a ICD9 626 (disorders of menstruation) and the same birth control Rx.
  • Note also that IFH now pays all invoices via direct deposit so be prepared  at some point to provide your office's banking info - if they have to pay by cheque, it takes an inordinate amount of time to receive it.


University Health Insurance Plan (UHIP) BILLING

  Welton Beauchamp, Nixon Inc. (WBN) 
  Contacts: Clair (provider registration),  Rachel (claims)
  641 Montreal Road 
  Ottawa, ON K1K 0T4 
  Web site     

Submitting to UHIP

The following information is for reference purposes and are not functions of OSCAR.

  1. Put card number in OSCAR in ‘Additional Notes’(for reference)
  2. Fill out form completely
  3. Patient fills out section 1, 2, & 3 (put holder’s UHIP number in upper right corner)
  4. Have card holder sign section 3 and date
  5. Put provider’s label on section 4
  6. Doctor fills in section 5 with OHIP code and diagnosis, signs and dates
  7. Use the OMA Service Fee instead of OHIP

Patient’s Ceiling

The cardholder has $1M for the life of the insurance. The decision is up to the doctor if they want to charge the OMA or OHIP fee schedule. The patient could run out of coverage if they have a major illness.

Registering Doctors

When the first completed form is sent in by a doctor, UHIP will automatically create the doctor’s number. The doctor’s UHIP billing number will be on the first cheque for future invoices submitted.

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